Terms of Reference.

Roles and Responsibilities of the NDP Steering Group

Following the Government’s Localism Act, a Steering Group (SG) was created to drive the Neighbourhood Development Plan (NDP) process to successful completion. The objectives for the SG are to create a Plan which will seek to:

  • Identify all the important aspects of life in the town needed for the future
  • Enhance the quality of life in the Parish of Salcombe
  • Support the community, economy and enhance tourism
  • Sustain the natural environment and protect the visual aspects of the built environment.
  • The NDP will be independently examined and after public consultation, the SG will submit it to South Hams District Council (SHDC) for inspection and examination.
    The SG’s purpose is to engage the local community to contribute to the design of the NDP, and to gain enough support for it to be passed at a referendum. The aim is to ensure that the NDP is adopted by SHDC and becomes planning policy.
    The NDP process comprises a number of Phases. During Phase I, the NDP Steering Group:
  • Met regularly to determine the process for the NDP
  • Made sure that the local community was engaged and empowered to inform, guide and direct activities towards developing the NDP
  • Gathered evidence about the needs and aspirations of all stakeholders in Salcombe Parish
  • Kept in touch with Salcombe Town Council (STC) and the local Planning Authority, SHDC.
  • Professional planning expertise had been made available, and planning expert Jo Widdicombe was engaged in November 2014. In addition, the NDP Steering Group appointed communications and engagement specialist Alison Theaker to advise them during Phase I.

During Phase II, the SG will comprise, inter alia, Andy Barsby (Chairman), James Spencer (Vice Chairman), Peter Lewis (Finance), Anne Rainbow (Communications) plus the Chairs of the four Working Groups.

Members of the SG will declare any personal interest that conflict with any decisions or recommendations made by the group. The plan making process is intended to be an inclusive, open and transparent process.
SG members commit to attend all meetings of the SG unless they have unavoidable commitments.

Roles and Responsibilities of the Working Groups (WG).

In Phase II, which is expected to last until late 2015, four Working Groups (WGs) are to be set up: Economy, Housing, Infrastructure and Town / Environment.

Each WG will comprise at most 12 volunteers, at least half of whom live and/or work in Salcombe. The aim will be, within each WG, to have true cross-community representation with regard to gender, ethnicity, age, in / not in employment, local business representation, etc.

Each WG will have a nominated Chairperson and Deputy. The four WG Chairpersons will sit on the SNDP SG, and the Deputies will deputise for their Chairperson at both SG and WG level as necessary.

Also needed for each WG is someone willing to act as 'secretary'. Discussions at WG need not be minuted, but a written summary of whatever has been agreed, and action points arising (by whom and by when) are to be provided as a monthly report to the SG, and will also serve as an audit trail of the WG's progress.

Each WG will meet regularly as deemed necessary to fulfil their objectives. To ensure synergy with those at SHDC/DCC who have responsibility for the production of the Local Plan, also welcome to attend WG meetings are representatives from SHDC and DCC. Members of STC may also attend WG meetings, as might members of the SG, according to what is to be discussed.

As a starting point, each WG will be provided with the outcomes of the initial survey appropriate to their theme (Economy/Housing/Infrastructure/Town-Environment), as this provides current opinion on the issues faced and some suggestions as to how Salcombe might plan for the future.

This 'Mind Map' is a guide to what might happen within a Working Group. The objectives for each WG are then, during the second half of 2015, as follows:

  • To research its theme (Economy/Housing/Infrastructure/Town-Environment)
  • To develop ideas building on the initial survey results
  • To consult widely through, for example, 'focus groups' where these issues, ideas and possible solutions can be brainstormed
  • To seek expert opinion where required
  • To make proposals for inclusion in a future draft of the Plan, having regard for the constraints and opportunities afforded by the National Planning Policy Framework (NPPF) and being aware of the need for 'topic consistency' with the SHDC's drafting of the Local Plan
  • To gather and catalogue evidence to support its proposals, noting that the eventual Plan has to include a detailed section on ‘Consultation’

Once proposals have been drafted, further discussion groups may be arranged, for 'road-testing' purposes, to re-assess priorities, costs and feasibility when taken in concert with the findings and conclusions of the other WGs.

The budget for the NDP includes provision for external, 'expert', consultants as necessary, and also for conducting focus groups or holding events for consultation purposes. Each WG can apply for funding within the overall budget, according to its own needs.

Members of the WGs will declare any personal interest that conflict with any decisions or recommendations made by the WG. The plan making process is intended to be an inclusive, open and transparent process.

Use of the Neighbourhood Development Plan Website.

Any unlawful, or abusive, harassing, defamatory, vulgar, material will be removed from the site.